The Club Project Impact Report Online System is designed to capture and share the real-time impact of Optimist Clubs. It provides visible, up-to-date data on www.optimist.org including a live counter and access to full reports—helping showcase the organization’s collective reach. This system also strengthens storytelling, supports fundraising efforts, and increases overall engagement by making club impact more transparent and accessible.
There is no longer a “Club Pride Report” for project reporting. The Club Project Impact Report now replaces that portion of the process. With this approach, projects are submitted throughout the year, eliminating the need to remember and compile activities at year-end and making reporting simpler, more accurate, and more efficient.
*Please note that there will still be a Club End-of-Year Report to capture other required information for Honor Club, Distinguished Club, and additional awards.
How to Submit Reports
- Submitted through the Optimist Leaders portal
- Only Club Officers (President, Secretary, Treasurer) can submit
- Reports should be completed after each project (not year-end)
- Clubs can submit multiple reports at any time throughout the year
Training Document and PowerPoint
On Optimist Institute there is a step-by-step instruction document. Login to “Optimist Institute”, go to the “Quick Reference Guides”, and the module is called “Completing the Club Project Impact Report”.
Refer to the PowerPoint presentation with talking points:
What to Report?
- All club activities/projects should be reported:
o Signature Programs (Oratorical, Essay, CCDHH, JOI, Junior Golf, OWLS)
o Community projects, fundraisers and service activities, ALL volunteering
What to Information is Needed?
- Project Type
- Signature Programs (Oratorical, Essay, CCDHH, JOI, Junior Golf, OWLS, Optimist Day)
- Community projects, fundraisers and service activities, (Select project from list, “Other” is a choice.)
- People Served
- Check all that apply (Elementary Students, Middle School Students, High School Students, Adults)
- Approximate Number of Youth Served
- Select Range (Under 25, 26-50, 51-100, 101-250, 251-500, 501-750, 751-1000, Over 1000)
- Number of Volunteers
- Enter how many people participated
- Number of Volunteer Hours per Person
- Enter the average number of hours for each volunteer including planning time and activity time.
- Project Cost
- Select Range (Under $100, $101-$300, $301-$500, $501-$1000, $1001-$3000, $3001-$5000, $5001-$10,000, Over $10,000)
- Collaboration
- Did you collaborate with any other organization(s)? (Yes/No)
- Additional Information
- What additional information about the project would you like to share? Enter text.
- Review and Submit
- Review information on the screen.
- Check box to confirm.
- Hit “Submit”.
- You will see a message that the report has been successfully submitted.
Key Features
- Real-time data visibility on the website at www.optimist.org
- District access: Governors can view reports across all clubs
- Multiple entries allowed (even in one day)
- Ability to report for multiple clubs
Mobile Progressing App Access
- The reporting tool can be used right from your phone
- You can enter project information even without internet, and it will upload once you’re reconnected
- Once set up, you’ll stay logged in for easy access
- This is a “Mobile Progressive App”, not an “App” that you will download. Instructions are listed at the beginning of the Club Project Report. Please note, you do not have to use this method, it’s just another option. You can also enter the project information on the computer.
Reporting Guidance
- Submit reports as soon as possible after project completion
- For ongoing projects, consider monthly reporting (Year 1)
- Club officers can collect data from project chairs/volunteers
- Volunteer hours should include all contributions (even small activities)
System Notes & Limitations
- System will continue to evolve based on feedback
- Focus is on club-level data (not district-level reporting yet)
